HR Management & Payroll Systems

Riptide provides robust and integrated for work-force management and payroll systems to our clientele. Key HRMS features provided include:

• On-premises, cloud hosted or SaaS offerings
• Employee database – A comprehensive database of information for all employees
• Employee life cycle management – Record key employee milestones such as job offer, induction, confirmation, promotion, salary increments, separation
• Skills and competency tracking – Keep track for better utilization and planning
• Leave management – Manage and maintain leave policies, attendance records and leave balances of employees

• Biometric data integration – export data from biometric database for processing
• Presence management and work-force analytics – Multiple attendance methods, leave processing, flexibility to define leave and attendance, a powerful exception handling system, work indicators to help keep track of employees’ in/out times, average worked hours, late hours, early exits, etc. for subsequent leave balance and pay related actions
• Leave and attendance self-service – online application of leave & attendance, saving on time
• Employee engagement self-service – Active employee engagement through workflow enabled systems ensuring validated information such as change of address, expense claims, employee satisfaction survey and much more.
• Clock-in, break-out and clock-out capabilities
• Native mobile employee self-service (Android/ iOS) – Mobile-ready self-service options for hassle free requests and approval on the go
• Performance appraisals – Configurable appraisals, key performance indicators, ratings, Q&A and management through an approval flow
• Templates, Letters generation and emails configurations – online generation of multiple letter formats e.g. letter of appointment and much more.

Our payroll system functionality includes:

• Support for unlimited number of employees
• Unlimited payroll segments with access control for management payroll, general payroll, consultants’ payroll and more
• Unlimited calculation schemes for each payroll segment to cater for various calculations of net pay amounts as per employee contract terms e.g. pensions, disabled employees, non-taxed and more
• Unlimited number of earnings and deductions (ED) codes, each with unique characteristics.
• Supports flexible payroll periods
• Supports 3 basic pay types i.e. fixed pay, salary scales or hourly/daily rate.
• Set-up of multiple tax tables, NSSF Deductions, NHIF and relief amounts.
• Accommodates lump-sum payments, special payments and special allowances such as bonuses and gratuity.
• Compliant to KRA, NSSF, NHIF reporting for employer/employees.
• Multi-currency and multiple payment modes e.g. bank, cash and more
• Integrated to the general ledger in Microsoft Dynamics NAV through posting groups.
• Data exchange through MS excel, .xml and .txt
• Processing of employee loans, pension and welfare contributions internally and to external creditors such as banks.
• Extractable reports in multiple formats, MS Word, MS Excel or PDF
• Integration to time registration devices through customization